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Project Managing Your Next Office Refurbishment

Project Managing Your Next Office Refurbishment

If you're having your office refurbished, you want to ensure that there's minimal disruption to your business, as any days missed can mean a loss of profits. That's why it's so important to have a professional firm on hand to carry out the refurbishment, and to make sure things go smoothly. Therefore, a big part of any refurbishment job is the project management side of things, and this can either be handled by yourself, or by the company doing the refurbishment. On bigger projects, it's important to have an experienced professional managing and overseeing everything, ensuring that the job is completed on time and to budget.

What is project management?

Project management is basically overseeing a project and meeting the objectives, and most bigger construction or refurbishment projects will use the services of someone qualified in this area. If you are looking for office refurbishment services, you'll often find that companies have their own project manager as part of the team, and this is the person who'll be there from the beginning to make the job run as smoothly as possible.

Some of the duties they'll take on include:

  • Estimating timescales and setting targets
  • Identifying risks and issues that may crop up
  • Making a detailed plan for the project
  • Monitoring progress and communicating with the team
  • Managing the budget
  • Working around challenges as they present themselves

This means they're an essential part of any refurbishment or construction project, and will help you before, during, and after the work is done.

Planning

The planning stages of a refurbishment project are essential, and proper planning can help minimise your impact on your workplace. For example, you might want to complete the job in stages, moving people around the office as different sections are refurbished. Or it might make more sense to allow people to work remotely for a few days, allowing the builders and tradespeople to complete the work as quickly as possible. Either way, it's important to discuss things in advance and come to an agreement about what will work for your circumstances.

Specifications

One of the most important parts of planning is finalising the design, and a project manager can act as a go-between who deals with you as a client, interior designers, and the people who will be carrying out the practical work. This means they can find a way to turn your ideas into reality,

Overseeing the project

It's important to have someone on-site who knows the project inside out, and can advise what needs to be done next. From moving your furniture and IT equipment, to the completion of the building work, each refurbishment is made up of many smaller jobs, and so it's important to have someone who's in charge of these things, and can make decisions if any issues come up.

When work is being carried out, there needs to be a constant presence on-site to answer questions from the crew and communicate with people on all levels. While some people like to manage their own projects, it can be a big responsibility, and not everyone has the technical knowledge to fulfil a project management role.

Teamwork

Any refurbishment project is going to need the skills of the right tradespeople to complete it, and that means the people on site need to work as a team. However it can be difficult to get each tradesperson in at the right time, and get them to communicate with each other, so you need someone to fulfil the communications role. Project managers will manage tradespeople such as:

  • Electricians
  • Plumbers
  • Painters and decorators
  • IT installers

These jobs need to be done in the correct order, but while still working to a tight time frame, so it can be difficult to get them all working together. A project manager will have experience of juggling several jobs, fitting things in, and getting them into a tight time frame.

Budget

It's important that a job is delivered on time, but also to budget, and you want to know that the financial side of things is being properly managed. It's about more than just getting quotes and pricing things up; project managers also provide communication between the construction teams, management, and the clients, and will discuss any changes to the financial situation with you before proceeding. They can also draw up financial plans, which you might need to present to investors or lenders who are financing your project.

Achieving targets

Whether it's redecorating or a full refurbishment, every project has it's own targets, and it's important to set yourself deadlines before a project begins. A professional project manager will set targets, make sure you're on track to achieve them, and report back once the work is done, so you can keep track of what has been done, and how much has been spent.

Regular communications

A project manager can be your eyes and ears on the building site, and will give you regular updates as agreed. There are lots of things you might want to know about the site, and since you can't be there yourself, having a project manager around means you can still keep abreast of any developments. This could be letting you know about any issues that might have cropped up, anything that needs to be worked around, or any changes to the plan that has been put in place. You can then relax, safe in the knowledge that you'll be told about anything that has cropped up.

If you are planning an office refurbishment, it can often make things easier if you have the services of a professional project manager. They fulfil many roles, from communicator to organiser, and will often work as part of the construction team. They have a wide set of skills, and can be your eyes and ears on-site while the job is going on. This ensures the job runs smoothly, and there's minimal disruption to your business, so before you know it you'll be back in your freshly refurbished office.


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