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New Office Space for Your Company...?   

New Office Space for Your Company...?  

Choosing a new office space for your company is a daunting task, and there are plenty of variables that have to be considered. You have to take everything from location to available facilities into account. And failing to mind all the details could lead to problems down the road.

In order to simplify the process, we’ve collected a few of the key considerations to account for when looking for new office space:

Determine the Size of the Office You Require.

This is one of the most important considerations to take into account when selecting a new office space for your company. If the office is too small, your team is not going to be able to work productively in it, and this is going to hurt productivity. But if it’s too large, you end up paying for space that you don’t really need. The trick is finding a happy medium.

Saracen has extensive experience assisting our clients with space planning for offices in the UK. If you require any help in this department, we can definitely assist. Just get in touch with us for more information.

Experts offer varying estimates regarding how much space your operations require. A fairly general rule of thumb is around 11 to 20 usable sq m per person. This is obviously a wide range, but it provides you with a reasonable idea of how much space you should aim for. Some of this will be taken up as meeting space and even storage space. So if, for example, you’ll be receiving clients on a regular basis, then you’ll probably need more space set aside for a conference room.

Narrow Down the Location.

Depending upon how flexible your terms are, locating your new office space can be a time-consuming process. For example, if you require an office in a particular building, or even in a particular part of town, then you may have to wait a long time just for space to open up. Likewise, if you need your new office to be located in a building with very specific amenities or facilities, then this could end up limiting the selection of potential candidates, which could again add time to the process.

If, on the other hand, you’re relatively flexible about where your new office is located, then this process could go much more quickly. In any event, your locational needs are going to depend upon how you plan to use the space. Is it important that employees can easily reach the office, or that one or more of your main suppliers is nearby? Will clients be able to get to the office without a hassle? These are all worth considering when choosing the best office location. 

Know Your Budget.

As with any major business decision, budget is likely to be the single greatest limiting factor that is going to inform your final choice. For example, budget may drive you to give up on locating your office in a specific building or district, simply because the expenses are going to be prohibitively high. Determine what your upper limits are as early in the process as possible so that you don’t end up wasting your time looking at properties that the company is not going to be able to afford.

It’s usually a good idea to spend as much as the company can afford in this regard. If you spend too little, you’re likely to find yourself moving into an office that you don’t really like, and that your staff don’t really enjoy working in. This is going to dampen morale and ultimately hinder productivity.

Here are some other considerations to keep in mind when you are considering the cost of a given space:

  • Are there any potentially hidden fees that we haven’t taken into account?
  • Can the company afford to pay the deposit without compromising its cash flow?
  • Are other office properties in the area priced similarly?

Keep the above in mind, and you’ll be on your way to securing a reasonable on a property that suits your budget.

Ensure the Proper Facilities Are In Place.

Every office has its own unique facilities demands, so it’s important that you know precisely what you are going to need before you start hunting for new space. At this stage, it’s more or less a given that your office is going to require strong IT facilities and broadband Internet access. In fact, many serviced or managed office spaces actually include Internet access in the monthly rent, though this shouldn’t be taken as a given.

Here are some other facilities and services that you’ll want to check in to before signing on the bottom line:

  • Venting, heating and cooling
  • Telephone hook-ups
  • Availability of postal services
  • Security
  • Water and drainage systems
  • Fire-safety facilities

Saracen can also assist with your facilities management after you’ve moved into your new space. Visit our facilities page for more information.

Make Sure the New Space Suits the Company Culture.

Last but not least, it’s important that the new space that you are moving in to actually fits the company culture. There are external and internal considerations to keep in mind here. To begin with, if your company has a strong brand and is going to be a known entity in the community, then it’s important that the property itself projects the company’s brand image.

Secondly, it’s crucial that the office suits the internal company culture as well. Does it include space for the employees to socialise or even unwind after work? Likewise, will it be possible to lay out and decorate the space in a way that reflects the team’s aesthetics and values? 

Contact Saracen Interiors for Assistance Finding a New Office

At Saracen Interiors, we help our clients through all stages of securing, fitting out and maintaining office space. Feel free to contact us if you would like to learn more about our services and how we can you make the transition to your new office as smooth as possible.

 

 

 

 

 

 

 


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